Platform Features
Everything Your HOA Needs in One Platform
88 features across 10 categories, all designed specifically for community associations.
Member Portal
Self-service tools for residents • 9 features
Secure Login
Email-based passwordless authentication with magic links
Profile Management
Update contact info, preferences, and emergency contacts
Online Payments
Pay assessments via credit card or ACH with Stripe
Payment History
View complete transaction history and download receipts
Document Access
Download governing documents, meeting minutes, and forms
Meeting Calendar
View upcoming board meetings and community events
Member Directory
Optional community directory with privacy controls
Insurance COI Upload
Submit insurance certificates with expiration tracking
Push Notifications
Opt-in alerts for announcements and account activity
Admin Dashboard
Complete management tools for boards • 12 features
Member Management
Full CRUD operations for owners, tenants, and contacts
Unit/Property Registry
Track all units with ownership history and attributes
Delinquency Dashboard
Monitor overdue accounts with aging reports
Form Builder
Create custom forms for requests and applications
File Attachments
Attach documents to any record with secure storage
System Settings
Configure association details, fiscal year, and policies
API Key Management
Generate and manage API keys for integrations
Custom Branding
Upload logos and customize colors for your association
Integration Settings
Configure Stripe, Twilio, and other service connections
Partner Access
Grant limited access to property managers and vendors
Release Notes
View new features and platform updates
Audit Logging
Track all administrative actions for compliance
Financial Management
Complete accounting and payment processing • 10 features
Invoice Generation
Create recurring and one-time assessment invoices
Stripe Integration
Accept credit cards and ACH payments with PCI compliance
Balance Tracking
Real-time account balances with automatic reconciliation
Delinquency Management
Automated reminder sequences and late fee assessment
Payment Plans
Set up installment agreements for delinquent owners
Budget Management
Create and track annual operating and reserve budgets
Reserve Fund Tracking
Monitor reserve contributions and expenditures
General Ledger
Double-entry accounting with chart of accounts
Financial Reports
Balance sheet, income statement, and aging reports
Late Fee Automation
Configurable late fee rules with grace periods
Violations & Compliance
Track and resolve violations efficiently • 6 features
Violation Tracking
Log violations by type with status workflow
Fine Assessment
Issue fines with configurable schedules and caps
Photo Evidence
Attach photos and documents to violation records
Cure Letters
Generate and track cure period notices
Hearing Calendar
Schedule violation hearings with notice management
Lien Tracking
Record and track assessment liens on properties
Voting & Governance
Electronic voting with good standing enforcement • 8 features
Motion Management
Create and track board motions with voting records
Electronic Voting
Secure online voting for members and board
Good Standing Enforcement
Automatic voting suspension for delinquent members per state law
Board Elections
Manage candidate nominations and election ballots
Amendment Voting
Handle governing document amendments with required thresholds
Proxy Management
Collect and validate proxy designations
Quorum Tracking
Monitor attendance and voting participation
Policy Audit Trail
Full logging of all policy decisions for compliance
Board Records
13 record types with compliance retention • 13 features
Meeting Minutes
Store and organize board and member meeting minutes
Financial Reports
Archive annual budgets, audits, and statements
Insurance Policies
Track master policy certificates and renewals
Contracts
Manage vendor agreements with expiration alerts
Governing Documents
Store bylaws, CC&Rs, and amendments
Member Roster
Maintain official owner/member registry
Violation Records
Archive violation history for each property
Architectural Reviews
Store ARC applications and decisions
Correspondence
Archive official association correspondence
Reserve Studies
Store reserve study reports and updates
Inspection Reports
Archive building and property inspections
Legal Documents
Store legal opinions and litigation files
Vendor Records
Maintain approved vendor list with documentation
Communications
Multi-channel member communications • 8 features
Email Campaigns
Send targeted emails with templates and tracking
Email Templates
Create reusable templates for common communications
SMS Notifications
Send urgent alerts via Twilio integration
Announcements
Post community announcements to the member portal
Official Notices
Generate and track required statutory notices
Newsletters
Create and distribute community newsletters
Mass Communications
Bulk messaging with segment targeting
Delivery Tracking
Monitor open rates and delivery status
AI-Powered Features
Intelligent automation with AI • 6 features
Document Classification
Auto-classify incoming documents by type
Meeting Summarization
Generate summaries of meeting minutes
OCR Processing
Extract text from scanned documents
Semantic Search
Natural language search across all records
Email Triage
Auto-categorize incoming association emails
Smart Suggestions
AI-powered recommendations for common tasks
Integrations
Connect with your favorite tools • 8 features
Stripe Payments
PCI-compliant payment processing
Twilio SMS
Text message notifications and alerts
Zapier Automation
Connect to 5,000+ apps via Zapier
Webhooks
Real-time event notifications to external systems
REST API
Full API access for custom integrations
QuickBooks Sync
Export transactions to QuickBooks (coming soon)
Zoom Meetings
Schedule and join virtual board meetings
Resend Email
Transactional email delivery
Platform Features
Enterprise-grade infrastructure • 8 features
Multi-Tenant Architecture
Isolated data for each association
White-Label Branding
Custom domain and branding options
Custom Subdomains
yourname.hoaos.app for each association
50-State Compliance Engine
All 50 state HOA/condo laws with voting thresholds, interest rates, and lien rules
Responsive Design
Works on desktop, tablet, and mobile
PWA Support
Install as an app on any device
Full-Text Search
Search across all records and documents
Role-Based Access
Granular permissions for board members
See All Features in Action
Schedule a personalized demo and see how HOAOS can transform your community management.